How to Streamline Your Email Inbox

Business

With everything relying so heavily on technology nowadays, it’s likely you’re getting swamped with email messages every day. It’s crucial that you find a system that works for you to help you manage your inbox and stay on top of your messages. Let’s look at a few simple ways you can streamline your inbox.

How to Streamline Your Inbox

 

1. Check your inbox multiple times a day.

 

The very first step to managing and streamlining your inbox is to check your messages multiple times a day. Once you set a schedule for checking your inbox, you’ll find it starts to become a habit. Add your email to your computers, phone, and all other devices to make sure you’re always able to be notified of incoming mail. Keep in mind, checking your inbox does not mean you have to respond to all of your messages every time you open your mail. See the following tips for advice on what to do when you’re short on time.

 

2. Set up an autoresponder.

 

Once you have a general idea of how long it takes you to answer your emails, set up an autoresponder. An autoresponder will automatically reply to all emails you receive. Typically it will thank the person for writing you, mention any other important information you’d like to pass on, and most importantly, you’ll be able to set a guideline as to when they can expect a response from you.

 

3. Sort your messages.

 

Whether you’re a business owner or blogger, it’s likely you’ll start receiving many, many messages every day. The best way to stay on top of those messages is to create folders for each client, event, etc. The more you can sectionalize and organize your inbox, the easier it will be to find the messages you need in the future. Additionally, it’ll save you a lot of time down the road when you have to re-open a conversation to have all the messages you need conveniently in one location.

 

4. Create a Respond folder.

 

As I mentioned before, just because you check your inbox doesn’t mean you have to respond to every message right away, and it’s likely you won’t even have time to. This one trick has worked miracles for me, and I bet it will for you as well. Create a RESPOND folder (the all caps really helps too!), and place all of your messages that need your attention in this folder as you receive them. Then, when you have some spare time, you can open up that folder and go through your messages one by one. This saves time by having every message you need to answer all together rather than having to scroll through one long, jumbled inbox list.

 

WHAT DO YOU THINK?

 

How do you streamline your inbox? Let me know in the comments below!

 

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  1. Becca

    May 12th, 2016 at 11:35 AM

    Some great advice Sydney – I’m the worst with my inbox! Something I did do which helped a lot was remembering the fact it was MY inbox. So labelling folders with weird and wonderful titles that I could recall and found helpful, actually is OK – no one else needs to look through it! ;D
    Becca x

  2. Sydney Cruise

    August 3rd, 2016 at 10:54 PM

    Thank you, Becca! That’s a great idea! You’re so right- it’s for your eyes only so you can go crazy with titles, whatever helps. Thanks for the tip!

  3. Ref J

    May 12th, 2016 at 4:06 PM

    Love your advice to have a respond folder. I usually leave the emails I need to respond to in my inbox and then feel overwhelmed looking at them ???? As I cannot always respond right away. I will use your tips to better arrange my multiple inboxes.

  4. Sydney Cruise

    August 3rd, 2016 at 10:56 PM

    Thank you! I used to do that as well and it just got WAY too messy. Something about putting your messages into that folder makes you feel more motivated to answer them. It really helps me feel less disorganized and prevents me from feeling overwhelmed. I hope it helps you as well!

  5. The City Sidewalks

    May 12th, 2016 at 6:49 PM

    Definitely need to be setting up an auto response. So helpful!

  6. Sydney Cruise

    August 3rd, 2016 at 10:57 PM

    I’m glad it was helpful for you, Ana! I don’t personally use auto responders unless I’m away on vacation or something similar, but as someone who receives them after reaching out to other businesses, it’s nice to be kept in the loop and know when to expect a response!

  7. Heart take the Wheel

    May 13th, 2016 at 5:38 AM

    absolutely love the idea of a respond folder! I lose track of emails I’m suppose to write back to all the time! This idea is genius and I’m implementing it right now!

  8. Sydney Cruise

    August 3rd, 2016 at 10:59 PM

    I’m glad you found the idea so helpful, Glady! It’s a life saver for me, so I hope it helps you as much as it has me! Thanks for the comment!

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